Applying a category is much like moving a message to a folder, but with one important difference: You can apply multiple categories to any message. For example, if you received a message about an upcoming sales meeting , you could apply both the Sales and Meetings categories.
Categories are designed to work any way you want—it's easy to rename categories , choose new category colors , and even create new categories. Outlook offers six default categories , which are named according to their colors.
You may want to customize the category names before you start using them to organize your messages. Once you've applied categories to some of your messages, you can easily view all of the messages in any given category by using a filter.
For example, you may wish to view messages in the Meetings category so you can see everything that pertains to an upcoming meeting. Rules can save you a lot of time by automatically performing commands like moving or deleting messages as they arrive. For example, if you always move emails from a certain person to a folder, you could create a rule to do this automatically.
You can create rules that look for a specific sender , recipient , subject , or specific words that are contained in the body of the email. Even with folders, categories, and rules, it can be difficult to keep up with each message you receive. Review some of the strategies below to learn how to manage your messages more effectively.
As you respond to different messages throughout the day, some may prove to be more time sensitive than others. If you want to make sure you respond to urgent messages quickly, you can use flags. Flags create a task associated with the message, which will prompt you with reminders until the task is complete.
When you delete messages from your inbox, they are first moved to the Deleted Items folder, which is similar to the Recycle Bin on your computer. To delete messages permanently , you will need to empty the Deleted Items folder. Yes No Maybe. I am very satisfied. I think it will help, but I haven't tried the solution yet. It is helpful, but I need more information. It is helpful, but hard to understand. The information is inaccurate. The page contains one or more broken links.
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Please do as follows. In Outlook, there are two methods for you to sort emails by senders. Please get into the email folder which you want to sort emails by senders inside. Then go to the View tab, click From in the Arrangement group. See screenshot:. Then you can see the emails in this specified folder are arranged by sender as follow screenshot shows. Besides the above method 1, you can also sort emails by sender as following method.
When the Sort dialog box pops up, please select From in the Sort items by drop down list. And then click OK button in each dialog box.
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